Product tour
A day in SubTools, in five steps
From the invitation to bid to the paid invoice — here's how the work moves through SubTools, and where the agents pick up the paperwork.
- 01
Win the bid
Track every invitation to bid in one pipeline. Build the estimate from your price book, send it, and know the moment a GC opens it. No more bids lost in an inbox.
- 02
Schedule the crew
Turn a win into a job, break it into phases, and drop crews and subs onto the dispatch board. The planner flags a collision before two jobs need the same crew on the same day.
- 03
Run the field
Your techs work from their phones: punch time, request materials, log the day, snap photos and close service calls. Everything syncs back to the office in real time.
- 04
Bill and get paid
Progress invoices, T&M tickets and AIA pay apps go out with the backup attached, sync to QuickBooks, and the agents chase the lien waivers so retention doesn't slip.
- 05
Let the agents close out
Overnight, SubTools' agents send pay apps, chase waivers, draft daily logs, reconcile BusyBusy hours and flag expiring permits — so you start the day with a clean desk.
The live dashboard — agents working overnight, in real time.
See it on your own jobs
Start free and walk your first job through SubTools in an afternoon.